All Businesses Can Go Paperless with Cloud Storage
Technology is ubiquitous in today’s business world, and it has changed the way we communicate and carry out business. With advances in technology, more and more businesses are straying away from traditional methods of information storage and have transitioned to paperless, electronic documentation via cloud technology. Although not known for being quick to adapt, small businesses must embrace technology in all of its glory so it can reap the benefits that other large competitors are enjoying from using technology. This includes the area of document management and storage where cloud storage has overtaken traditional filing and paper documents. Hopefully, this discussion of the advantages of utilizing this form of technology help companies understand its benefits and make the transition. Another thing companies should consider is business insurance.
Some of the paperless benefits with cloud storage include:
Environmentally Friendly
One of the benefits of using cloud storage is the reduction of harm to the environment. Large companies use servers to store data, but by reducing the number of servers, more energy is conserved. Cloud-based computing uses less machinery because several system operations can run on a single server. Since this translates to using less energy, businesses can lower their carbon footprint. In addition positive impact on the environment, a company will be viewed in a more positive light as an eco-friendly business serving the public.
Satisfies Customers
In order to attract and retain clients, businesses have to listen and cater to their clients’ needs. Customer preference is important, especially when it comes to gaining competitive advantage. More customers are using computers and other electronic devices to get access to personal information remotely and to access customer service. Cloud storage allows businesses to effectively capture, manage, store, and retrieve forms electronically; these capabilities maximize productivity and elevate customer satisfaction.
Increased Productivity
Increased productivity is a definite benefit of cloud storage technology. Cloud storage helps to organize data and rectify any unstructured data issues. Otherwise, handling and restructuring the data would have taken weeks to correct. Cloud technology simplifies file accessibility, making employee collaboration easier and retrieving information less of a chore. Meaning insurance companies can easily keep track and stay on top of each client’s profile. Customers like that ‘personalization.’
In addition, cloud storage helps the user adapt easily to its changing business profile. If it gains more clients, cloud storage can increase per demand; if the company loses clients, then cloud services can simply decrease.
Enhances Security
One of the biggest advantages of cloud storage is the enhancement of data security. Cloud storage providers must adhere to stringent ISO security protocols and undergo security inspections. By centralizing data (storing and maintaining data in one location), it is easier to handle and check while lowering the risk of data leakage.
Economical
Business owners look for ways to maximize productivity while reducing costs. Cloud storage is cost-effective because businesses can pay as they go based on the level of demand. Additionally, cloud storage technology eradicates the need to replace equipment regularly; in turn, this can help a company save money.
Picking the Right Cloud Storage Platform
Selecting the right cloud storage platform can be difficult, especially if the company has no prior knowledge. Fortunately, there are lots of service providers out there that offer cloud storage services any industry. IBM has a range of cloud storage platforms for many different business sectors, allowing companies to make an inform decision. IBM SmartCloud Foundation is a grouping of IBM cloud storage solutions and products. One of the products is called IBM PureSystems, which is designed to construct private and hybrid clouds with infrastructure and platform capabilities.
Making the Right Choice
Companies cannot afford to not use cloud storage technology, especially with the number of competing firms heading in the same direction. These advantages can help businesses reach the next level and remain competitive.
